For commercial fleets, in industries such as construction and agriculture which operate over multiple sites, the recent changes to the ELD Mandate will mean massive process change and so the Federal Motor Carrier Safety Association (FMCSA) has outlined a staged approach for the transition to ELDs.
Phase 1: Awareness & Transition
Fleets and drivers subject to the rule can use any of the following for records of duty status (RODS):
- Paper logs
- Logging software
Fleet Managers should use this transition period as time to prepare for compliance. It provides a great opportunity to be proactive and ensure that compliance issues are completely understood. If you are currently using paper logs, you need to start evaluating what type of electronic system will be appropriate for your organization. This period is also the perfect opportunity to start to educate your drivers on the changes that will need to be made to the way they work.
Phase 2: Phased-In Compliance
Fleets and drivers subject to the rule can use:
- AOBRDs that were installed prior to Dec 18, 2017
- Certified, registered ELDs following rule publication in 2015
The FMSCA has provided a phased in period for organizations to roll out an electronic logging solution. They have also provided a provision in the ruling such that organizations that get a head start are provided an additional 2 year period before they need to comply with the final ruling. What this means is that if you implement an AOBRD solution today you will have until December 2019 before you need to upgrade to a fully compliant ELD solution.
Implementing an AOBRD immediately can be extremely beneficial for your drivers - not only is it making them safer on the roads, it will get them used to reporting their duty status electronically. This impact on your drivers should not be understated; it is very important to roll this out carefully so that you get buy in from your drivers and they understand the benefits of logging electronically and what the compliance rules will be.
On the plus side for your business, it will save you an incredible amount of time; electronically logging and submitting your records from an in-can device is significantly quicker than writing everything down, delivering notes to the office and then being interpreted for analysis. In fact, drivers using ELDs save an estimated 20-40 minutes per day, adding around 50 hours per year to their drive time.
Phase 3: Full Compliance
After Dec 16, 2019, all drivers and carriers subject to the rule must use certified, registered ELDs that comply with requirements of the ELD regulations.
The benefits of using ELDs go far beyond just being compliant, although of course, avoiding fines will have a positive impact on your bottom line.
Choosing a more comprehensive fleet management solution will give you additional features such as driver behaviour monitoring, fuel usage and real-time tracking. Technology that can detect harsh driving maneuvers, such as braking, acceleration, turning and speeding empowers your drivers to make positive changes to their driving to keep our roads safer.
Download our Electronic Driver Logs: A Quick Guide to find out more.